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Youth in Action Final Report Receipt List Template

What is the Final Report Receipt List?

The Final Report Receipt List (FRRL) is a standardised template used by participants of the EU Youth in Action programme to confirm the submission of their final reports. It serves several purposes:

  • Provides a clear record for the National Agency (NA) that all partner organisations have delivered their final reports.
  • Facilitates monitoring and evaluation of the projects outcomes.
  • Ensures transparency and accountability for EU funding.
  • Helps project coordinators track outstanding documentation before the projects closeout phase.

Why Use the Official Template?

Using the official FRRL template guarantees compliance with the European Commissions guidelines. The template is:

  • Uniform All projects follow the same structure, making data aggregation easier.
  • Complete Required fields such as project title, partner name, report status, and date of receipt are prepopulated.
  • Auditable The format supports electronic signatures and timestamps, which are essential for audits.

Skipping the template can lead to delays in funding reimbursement and may affect the evaluation of future proposals.

Key Components of the Template

The FRRL is typically presented as an Excel or PDF file, but the underlying structure is the same. Below is a description of each column you will find in the table.

# Column Name Description Typical Content
1 Project ID Unique identifier assigned by the European Commission. E.g., YA2023-0012.
2 Project Title Official title of the Youth in Action project. Empowering Young Voices in Rural Europe.
3 Partner Name Name of the organisation that submitted the final report. Youth Association of Bavaria.
4 Partner Type Indicates whether the partner is a lead, copartner, or subcontractor. Copartner.
5 Report Received? Simple Yes/No tick to confirm receipt. Yes.
6 Date Received Exact calendar date when the final report was logged. 15/05/2024.
7 Report Format Indicates the file type (PDF, DOCX, Excel, etc.). PDF.
8 Comments Any additional notes, e.g., Report pending additional signatures. Awaiting financial annex.

How to Fill in the Template

  1. Download the latest version from the EU Participant Portal or the National Agencys website.
  2. Open the file in the appropriate software (Excel/LibreOffice Calc). Do not convert the file to another format before editing.
  3. Enter the projectspecific data in the highlighted rows. Use the dropdown menus where provided to keep terminology consistent.
  4. For each partner, tick Yes if the final report has been received. If not, leave No and add a comment with the expected submission date.
  5. Save the file with the naming convention: FRRL_ProjectID_YYYYMMDD.xlsx.
  6. Upload the completed template to the Participant Portal under the Final Report section. The system will automatically generate a receipt confirmation.

Best Practices & Tips

  • Update regularly Enter data as soon as a report is received; dont wait until the final deadline.
  • Keep a backup Store a copy on a secure cloud service and on an external drive.
  • Validate dates Use the ISO format (YYYYMMDD) to avoid confusion between different national date conventions.
  • Use comments wisely Record any followup actions, such as Awaiting signed annex rather than leaving the field empty.
  • Crosscheck with the financial report Ensure that the partners listed in the FRRL match those in the final financial statements.

Common Issues and How to Resolve Them

Problem Possible Cause Solution
Missing Yes/No tick Partner forgot to confirm receipt. Contact the partner directly and request confirmation. Update the cell once confirmed.
Incorrect date format Regional settings changed the date display. Manually reenter the date in YYYYMMDD format or adjust the spreadsheets regional settings.
File cannot be uploaded File size exceeds the portal limit. Compress the spreadsheet (e.g., zip it) or split the list into multiple files if the project has many partners.
Partner not listed New partner added after the template was created. Insert a new row and fill in all required columns, then save.

Template Download

Below you can download the most recent Final Report Receipt List template (Excel format). The file is ready for immediate use and complies with the latest EU guidelines.

Download FRRL Template (XLSX)

Further Resources

Reference Files For Youth In Action: Final Report Receipt List Template
Screenshoot
File Name
youth_in_action_new_receipt_list_28_03_2013.xls

File Size
0.75 MB

File Type
XLS

File Site
Jagomart.net
Description
This file is just a reference file for Youth In Action: Final Report Receipt List Template . Does not guarantee that the specific things you want are included in it.
Download on the Jagomart.net website
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