Clemson University Office of Human Resources (OHR) Glossary of Terms
Introduction
The Clemson University Office of Human Resources (OHR) uses a set of specialized terms and acronyms that are essential for employees, faculty, and prospective staff to understand. This glossary provides concise definitions of the most frequently encountered terms. It is intended to support clear communication, help navigate university policies, and ensure compliance with federal and state regulations.
Glossary
ADA Americans with Disabilities Act
A federal law that prohibits discrimination against individuals with disabilities and requires reasonable accommodations in employment, education, and public services.
AOR Administrative Officer Representative
The campus official who serves as the primary liaison between OHR and a specific department or unit for policy interpretation and employee relations.
FMLA Family and Medical Leave Act
A federal statute that grants eligible employees up to 12 weeks of unpaid, jobprotected leave for qualified family or medical reasons.
HRIS Human Resources Information System
The integrated software platform used by OHR to manage employee data, benefits enrollment, payroll, and reporting.
JFS Job Family Structure
A hierarchical framework that groups similar positions into families, facilitating career development, salary benchmarking, and workforce planning.
LOA Leave of Absence
Any approved period away from work, including medical, parental, military, or personal leave, which may be paid or unpaid depending on policy.
OPM Office of Personnel Management
The U.S. federal agency that provides guidelines and policies for civil service employment; many OHR practices align with OPM standards.
PEO Professional Employer Organization
A thirdparty service provider that can manage payroll, benefits, and compliance for contracted staff.
PO Purchase Order
A document authorizing the procurement of goods or services; OHR uses PO numbers for training and consulting contracts.
POS Position Occupancy Status
Indicates whether a position is filled, vacant, or pending approval within the HRIS.
SF-50 Notification of Personnel Action
The official form used to record promotions, salary changes, reassignments, and terminations for federal or federallyfunded employees.
SHE Sexual Harassment Education
Mandatory training modules that educate employees about preventing and reporting sexual harassment in the workplace.
SOD Separation of Duties
A control principle that ensures no single individual has authority over all phases of a critical process, reducing fraud risk.
TA Travel Authorization
Approval required before an employee may incur travel expenses on behalf of the university.
TIPS Tuition Incentive Program for Staff
A benefit that offers eligible employees reduced tuition rates for approved degree programs.
UFA University Faculty Association
The collective bargaining organization representing Clemson faculty in negotiations on salary, benefits, and working conditions.
UHR University Human Resources
The broader campus entity that includes OHR, labor relations, benefits administration, and talent acquisition.
VA Veterans Affairs (Benefits)
Programs that provide education, health, and employment support to eligible veterans; OHR assists with credentialing and leave.
W-2 Wage and Tax Statement
Annual tax document issued to employees showing total earnings and withheld taxes for the calendar year.
WHMIS Workplace Hazardous Materials Information System
Although a Canadian system, the term is sometimes referenced in safety training for handling hazardous materials on campus.
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