Why a BiWeekly Timesheet?
Many organizations choose a twoweek reporting period because it balances accuracy with administrative effort. A biweekly cycle captures fluctuations in workload, overtime, and project allocation while reducing the frequency of paperwork compared with a daily or weekly approach.
The blank version offered here is deliberately stripped of any companyspecific branding or hidden fields. It can be printed, filled out by hand, or edited in a spreadsheet program before printing.
Template Structure
The template is divided into three main parts:
- Header Employee name, ID, department, pay period dates, and manager approval.
- Daily Log Rows for each workday (10 rows for a typical twoweek span) with columns for date, project/code, description of work, regular hours, overtime, and total hours.
- Summary Totals for regular hours, overtime, and grand total; plus a space for employee and supervisor signatures.
Sample Layout (HTML representation)
| Date | Project / Code | Description of Work | Regular Hours | Overtime Hours | Total Hours |
|---|---|---|---|---|---|
| MM/DD/YYYY | 0.0 | 0.0 | 0.0 | ||
| MM/DD/YYYY | 0.0 | 0.0 | 0.0 | ||
| Totals | 0.0 | 0.0 | 0.0 | ||
How to Fill Out the Timesheet
- Enter Employee Information Write your full name, employee number, department, and the start/end dates of the pay period in the header.
- Record Each Day For every workday, fill in the date, the project or costcenter code, and a brief description of what you accomplished.
- Log Hours Enter the number of regular hours (typically up to 8 per day) and any overtime. The Total Hours column should be the sum of the two.
- Calculate Totals At the bottom of the table, add up regular, overtime, and total hours. Verify that the totals match your payroll records.
- Signatures Sign the employee section, then forward the completed sheet to your supervisor for approval. The supervisor signs and dates the confirmation box.
- Submit Hand the paper copy to HR or scan and email it, depending on your organizations policy.
Tips & Best Practices
- Update Daily Fill in the timesheet at the end of each workday to avoid forgetting details.
- Be Specific Include enough detail in the description so that auditors can understand the work performed without needing additional explanation.
- Round Consistently Use the same rounding method (e.g., nearest quarterhour) throughout the period.
- Check Overtime Rules Ensure overtime entries comply with local labor laws and company policy.
- Keep a Copy Retain a scanned copy for your records in case the original is misplaced.
- Use Digital Tools When Allowed Some firms permit editing the PDF with a formfilling tool, which can speed up calculations.
Download the Blank BiWeekly Timesheet
The template is available in PDF and Excel formats. Choose the format that best fits your workflow.
Download PDF Download Excel
