Annual Leave & Long Service Leave Application

Every employee is entitled to time away from work to rest, recharge, or attend to personal matters. In most organisations, two of the most common types of paid leave are Annual Leave and Long Service Leave (LSL). This page explains the purpose of each leave type, eligibility criteria, how to calculate entitlement, and provides a readytouse application form.

1. What is Annual Leave?

Annual leave is a statutory entitlement that allows employees to take paid time off for vacation, personal reasons, or simply to unwind. The amount of leave accrued is usually based on the employees length of service and the applicable award, enterprise agreement, or contract.

Key Features

• Accrual rate: Typically 4 weeks per year for fulltime staff (prorated for parttime).
• Carryover: Unused leave may be carried forward to the next year, subject to organisational policies.
• Monetary value: Paid at the employees ordinary rate of pay.
• Notice period: Employees must provide reasonable notice usually at least two weeks unless otherwise agreed.

2. What is Long Service Leave?

Long Service Leave is designed to reward longterm employment. In many jurisdictions, it becomes payable after a set period of continuous service (commonly 710 years). The leave can be taken in one block or split into shorter periods, depending on the employers policy.

Key Features

• Eligibility: Typically after 710 years of continuous service.
• Entitlement: Usually 813 weeks of paid leave, increasing with additional service.
• Transferability: Some regions allow the leave to be transferred if the employee changes employer within the same industry.
• Cash out: In certain circumstances, a portion of LSL may be paid out on termination.

3. How to Calculate Your Entitlement

Below is a simple guide to help you determine how much leave you have available.

4. Application Process

Submitting a clear, complete form speeds up approval and reduces the chance of errors. Follow these steps:

1. Plan the dates you wish to take off and verify that they do not conflict with critical business periods.
2. Confirm your current leave balance with HR or via the selfservice portal.
3. Complete the application form below, selecting the appropriate leave type.
4. Attach any required supporting documentation (e.g., medical certificates for extended leave).
5. Submit the form to your line manager for initial approval, then forward to HR for final processing.

5. Annual Leave & Long Service Leave Application Form

6. Frequently Asked Questions

Can I take annual leave and long service leave together?

Yes, you may combine both types of leave in a single period, provided you have sufficient balance and obtain approval from your manager and HR.

What happens if I resign before taking my accrued long service leave?

Depending on your jurisdiction, you may be entitled to a cash payout of any accrued LSL on termination.

Can I carry forward unused long service leave?

Long service leave typically does not have a useorlose rule; it accumulates until taken or paid out on termination.

How far in advance should I request leave?

For annual leave, at least two weeks notice is standard. For long service leave, a minimum of four weeks is advisable, but check your enterprise agreement for exact requirements.

7. Final Reminders

• Always verify your leave balance before submitting a request.
• Ensure the proposed dates do not clash with peak business periods or team commitments.
• Keep a copy of the approved form for your records.
• Contact HR if you have questions about your entitlements or the application process.

Taking regular, planned time away from work supports your wellbeing, improves productivity, and helps maintain a healthy worklife balance. Use the form above to manage your leave efficiently and enjoy the time youve earned.