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12 Jun 2026 07:38
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AIDS Walk San Francisco Team Leader Checklist
Welcome to the AIDS Walk San Francisco Team Leader Checklist! Being a Team Leader is a rewarding experience that makes a tremendous impact in the fight against HIV/AIDS. This guide will help you organize your team, maximize your fundraising efforts, and ensure a successful and enjoyable walk day experience for everyone involved.
AIDS Walk San Francisco is one of the largest fundraising events for HIV/AIDS services in Northern California. As a Team Leader, you play a crucial role in mobilizing supporters, raising critical funds, and building community awareness.
Getting Started
- Register as a Team Leader on the AIDS Walk San Francisco website
- Create a memorable team name that reflects your group's spirit
- Set up your personalized team fundraising page
- Determine your team's fundraising goal (recommended minimum: $2,500)
- Read through the Team Leader Guidelines thoroughly
- Download and review the Team Leader Handbook
- Mark your calendar with important dates: registration deadline, fundraising deadline, and walk day
Building Your Team
- Send personalized invitations to potential team members via email
- Share your team's page link on social media platforms
- Host an informational meeting (in person or virtual) about the event
- Create a team theme or identity (colors, t-shirts, etc.)
- Set a target team size (recommended minimum: 10 walkers)
- Follow up with people who haven't responded to invitations
- Plan regular team check-ins leading up to the walk
Fundraising Strategies
- Customize your fundraising page with your personal story and photos
- Make your own donation first to set an example
- Create an email fundraising schedule (start early, send reminders)
- Share regular updates on your team's fundraising progress
- Utilize social media with specific fundraising posts and hashtags
- Research your team members' companies for matching gift programs
- Set up mini-fundraising milestones and celebrate when achieved
- Consider hosting a small fundraising event (bake sale, garage sale, etc.)
- Thank your donors promptly and personally
- Track your fundraising progress weekly on the dashboard
Two Months Before the Walk
- Confirm final team members have registered
- Design and order team t-shirts (optional but recommended)
- Plan a team fundraising event if you haven't already
- Send a progress update to team members and donors
- Begin discussing logistics for walk day
One Month Before the Walk
- Make one final push for fundraising
- Distribute team t-shirts or other identifying items
- Determine a meeting location for your team on walk day
- Plan transportation arrangements for team members
- Review the walk route and estimated time
- Send an email to your team with walk day details
One Week Before the Walk
- Confirm attendance with all team members
- Check the weather forecast and communicate dress code accordingly
- Prepare or review the schedule for walk day
- Assign roles to team members (someone to carpool, gather everyone, etc.)
- Make sure everyone on your team has registered online
- Remind team members to collect any last-minute donations
The Day Before the Walk
- Send a final confirmation message with meeting time and location
- Pack any supplies your team might need (snacks, water, first aid)
- Make sure to get a good night's sleep
- Check the event website for any last-minute updates
- Charge your phone for photos and communication
Walk Day
- Arrive at the designated meeting location early
- Check in your team at the registration tent
- Distribute any remaining team materials
- Take a team photo before the walk begins
- Participate in the opening ceremonies
- Walk together as a team
- Encourage team members to stay hydrated
- Take photos throughout the event
- Thank your team members for their participation
- Turn in any offline donations at the designated area
After the Walk
- Send thank you messages to your team members
- Share team photos on social media
- Send personal thank you notes to major donors
- Calculate your final fundraising total and celebrate!
- Ask team members for feedback on their experience
- Write down lessons learned for next year
- Consider signing up as a Team Leader for next year's event
Additional Resources
For more information and support as you prepare for AIDS Walk San Francisco:
- Visit the official AIDS Walk San Francisco website for event updates
- Contact the AIDS Walk Team Leader support line at: 415-615-WALK (9255)
- Email questions to: teamleaders@aidswalk.net
- Follow AIDS Walk San Francisco on social media: @AIDSWalkSF
- Download promotional materials from the Resource Library
- Access fundraising tips and templates in the Team Leader Dashboard
Remember, every dollar raised helps provide vital services to people living with HIV/AIDS in the San Francisco Bay Area. Thank you for your leadership and commitment to this important cause!
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